Poste :

We Offer

APM Terminals is undertaking a significant capital and infrastructure project at its existing operation in Tangier, Morocco. The outputs of the project are assets for infrastructure and operational equipment. Managing the interdependencies and interfaces between work packages is a critical activity for the project management team of which the Team Assistant is an important part of.
The objective of this role is to assist the Project Manager and project leaders to deliver the project by providing excellent project administration, document and system management, communication and business & office administration services and support.
Project Team Assistant will act as a lynchpin within the project management team; supporting project success and coordinating with broader business functions, existing operations and where necessary supporting the other senior project roles

Principal Accountabilities and Responsibilities

Project Administration :

• Provide support to the Project Manager for the management of the project in accordance with project delivery KPIs including project performance reporting.
• Accountable for quality control on the translation of key project deliverables. Liaise closely with the senior managers to organize coordinate and maintain this accountability. Translations may be undertaken internally by the team, Team Assistant or by external translation services.
• Active part of overall project controls, support Project controls Manager with document control and PMWeb (a project management platform) coordination, as necessary.

Team Administration & Communication:

• Liaise closely with terminal HR, finance and admin functions to effectively oversee varied team and personnel activities including lunch & learn sessions, toolbox talks, team bonding and social events in accordance with the value of the organization and project team.
• Internal project communication; accountable for the project’s Microsoft TeamSite, including proactive and inclusive communication of news. This also includes creating, championing and delivering a strategy to increase team collaboration and communication using MS Teams within the project.
• Preparation of records such as agenda, notices, minutes and resolutions of meetings.
• Provide translation services for the senior managers, if required, during meetings.

Business & Office Administration:

• Provide administrative assistance to Project Leadership team - coordinate meetings, facilities and take minutes on important meetings. Visitors coordination and front-of-house, correspondence, travel, visas, and other types of support where needed.
• Liaise closely with terminal facility manager and/or procurement to effectively oversee varied activities including cleaning set-up, office furniture, outdoor decoration, IT and Comms set up (including virtual conference facilities), etc.
• Work closely with Safety/HSSE, coordinate PPE and ensure that the visitors safety induction process is well defined and followed.
• Ensuring office equipment, materials and furniture are ordered timely and delivered, with optimum quality and service.

Profil recherché :

Who we are looking for

Experience :

• Requires a minimum of 5 years of administrative work experience.
• Experience of working on an international organization will be a great advantage.
• University degree preferred.
• Relevant software platforms relevant to the role for example, document control, expenses or travel planning, video and tele conferencing, social media.

Systems Knowledge:

• Microsoft (MS) Office suite
• MS Teams

Skills:

• Strong team player and collaborator.
• Strong communication skills - verbally, electronically (via virtual platforms, presentations and emails) and written.
• Excellent language skills in English and French, both written and verbally.
• High attention to details
• Requires a high level of planning and organizational skills.
• Must be able to handle company information with confidentiality and discretion.